- Set clear guidelines
When multiple users join the same workflow from multiple locations, the risk of human error, such as accidental deletion or misconfiguration, increases. But by implementing clear standards and guidelines, such as naming conventions, standardised software and hardware, file formats, and metadata tagging, mistakes can be avoided. Thorough training should be given so each user understands the system and knows how to react to any issues that arise. System auditing should also take place regularly to ensure procedures are adhered to, and potential errors or unauthorised access are avoided.
- Use a centralised management system
By connecting all workstations, both on-prem and remote, to a centralised management system, operators have access to the same resources and information. Rather than sending media files to remote users, using a centralised cloud-based system means users can travel to the content. As well as providing easier collaboration and maintaining consistency, it also improves visibility of assets and increases security of data.
Special consideration must be given here to authorisation. While it is important to make assets accessible, they should only be available to authorised users. – See our Secure Systems series for more on this.
- Maintain communication
Finally, making teams aware of guidelines and protocols, and providing them with relevant tools, training, and updates, ensures everyone is on the same page. By keeping operators up to date, and taking any feedback on board, organisations can address inconsistencies and maintain uniform workflows.
System consistency is essential for enabling teams to work effectively and efficiently, as it helps to provide a stable environment, improves the collaboration and communication among team members, and enhances security. When all team members have access to the same data and tools, and are working with consistent processes, it reduces the likelihood of errors, confusion and delays caused by discrepancies or conflicting versions of files. By following a dedicated set of standards, consistency is maintained, regardless of working location.
7fivefive works with media professionals to create functional, consistent workflows. Our cloud engineering expertise allows us to design and maintain the ideal technology for your teams and workflows. Get in touch to find out more.